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New York Asylum For Idiots, Twelfth Annual Report
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62 | The Trustees shall have the general direction and control of all the property and concerns of the Institution, not otherwise provided for by law, and shall take charge of its general interests, maintain an effective inspection of the affairs and management of the Institution, and see that its general designs be carried into effect, and everything done faithfully according to the requirements of the Legislature, and the by-laws, rules and regulations of the Asylum. They shall receive no compensation for their services, but shall be paid their actual and reasonable traveling and other expenses to be paid by the Treasurer on the rendering of their accounts. ARTICLE II. -- MEETINGS OF THE BOARD. | |
63 | The regular meetings of the board shall be held semi-annually at the Asylum on the last Wednesday of April, and the last Wednesday of October, at 2 o'clock P. M. ARTICLE III. -- OF ELECTIONS. | |
64 | At the meeting in October in each and every year, the officers of the board, who shall be a permanent chairman to preside in the absence of the Governor, a Secretary, a Treasurer, and an Executive Committee, consisting of three of the Trustees, shall be chosen by ballot. ARTICLE IV. -- OF THE ORDER OF BUSINESS. | |
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At the regular meetings of the board, the order of business shall be as follows : | |
66 | The Executive Committee shall meet at the Asylum on the first Monday of every month, at such an hour as they may from time to time appoint. They shall have the general charge of interests of the Institution in all matters which may arise between the meetings of the board; shall see that all resolutions of the Trustees are promptly carried into effect; shall audit the bills of expenditures, and certify them for payment by the Treasurer, "and examine and verify the quarterly and annual statements of the Treasurer's accounts and certify their corrections to the Trustees at their annual meetings." (Sec. 14.) They shall in connection with the Superintendent act upon the reception and dismissal of pupils. They shall keep regular minutes of their proceedings in a book prepared for that purpose, and kept in the Asylum, and present the same at the meetings of the board, and they shall perform such other duties as may be delegated to them by the board. They shall have the power of calling extra meetings of the board. They shall prepare the annual report, and submit the same for the approbation of the board at its meeting in October. ARTICLE VI. -- OF THE SECRETARY. | |
67 | The Secretary shall keep minutes of the proceedings of the board, and record them in a book kept for that purpose, and shall perform such other duties as the board shall assign him. He shall also notify the trustees of all meetings of the board. ARTICLE VII. -- OF THE TREASURER. | |
68 | The Treasurer shall have the custody of all moneys, bonds, notes, mortgages and other securities and obligations belonging to the Asylum -- collect all moneys due, and receive all appropriations, gifts and legacies made or bequeathed to the Institution and deposit the same in some safe bank -- he shall pay all debts and bills ordered to be paid by the Executive Committee, and keep full and accurate accounts of all his collections, receipts and payments. | |
69 | He shall render to the Executive Committee a quarterly statement of his receipts and payments -- balance his books of account annually, on the first day of October, and within three days thereafter, make and deliver to said committee a statement of such balance and an abstract of all the receipts and payments of the past year. (Sec. 14.) ARTICLE VIII. -- OF THE SUPERINTENDENT. | |
70 | The Superintendent shall be the chief executive officer of the Asylum. He shall have the general superintendence of the buildings, grounds and farm, together with their furniture, fixtures and stock, and the direction and control of all persons employed in and about the same, subject to the laws and regulations established by the Trustees. He shall have the appointment of his co-resident officers, with power to assign them their respective duties, subject to the by-laws. He shall employ, subject to the supervision of the Board of Trustees, such teachers, attendants and assistants as he may think proper and necessary for the economical and efficient carrying into effect of the design of the institution, prescribe their several duties and places, and fix their compensation, and may discharge any of them. He shall, also, from time to time, give such orders and instructions, as he may judge best calculated to induce good conduct, fidelity and economy in any department of labor and expense, and he is authorized and enjoined to maintain salutary discipline among all who are employed by the Institution, and to enforce strict compliance with such instructions, and uniform obedience to all the rules and regulations of the Asylum. He shall further cause full and fair accounts and records of all his doings, and of the entire business and operations of the Institution, together with the condition and prospects of the pupils, to be kept regularly, from day to day, in books provided for that purpose; and he shall see that all such accounts and records shall be fully made up to the first days of April and October in each year, and that the principal facts and results, with his report thereon, be presented to the board at its semiannual meetings. (Sec. 9.) The exercise of the foregoing powers shall be subject to the approval of the Trustees, except as herein otherwise provided. He shall conduct the official correspondence of the Institution, shall, at the time of the admission of any pupil into the Asylum, enter in a book to be provided and kept for that purpose, a minute, with date, of the name and residence of the pupil, and of the person or persons upon whose application he is received; together with a copy of the application, statement, certificate and all other papers accompanying such idiot; the originals of which he shall file and carefully preserve. (Sec. 16.) And he shall be accountable for the careful keeping and economical use of all furniture, stores and other articles provided for the Asylum, and prepare and present to the board at its semi-annual meetings a true and perfect inventory of all the personal property and effects belonging to the Asylum. (Sec. 9.) He may make agreements, subject to the approval of the Trustees, for the support, maintenance and clothing of pupils admitted to the Asylum,(Sec. 26); and should immediately on the reception of any State pupil, give notice thereof to the clerk of the Board of Supervisors of the county from which the pupil was sent. (Sec. 17.) |